Guidelines for Preparation of Posters
Easels, foam core backing measuring 30 inches x 40 inches,
and pushpins for attaching poster elements will be provided at the Institute.
The days, times, and designated numbers of posters will appear on the NITOP
prior to the conference and in the on-site conference program. Poster numbers
will be placed in the upper left corner of posterboards prior to the setup time
for each poster session. Posters should be set up by 12:30 pm on the scheduled
day of presentation and remain on display until 11:00 a.m. the following day,
so that participants can review them and obtain handouts during free time in
the program. At least one author must remain with each poster throughout the
poster session. No audiovisual equipment or electrical outlets will be provided
for these presentations unless the cost is borne by the presenter and arrangements
for this equipment are made in advance with the Institute office.
Preparing Your Poster
A well-constructed poster is one which is self-contained
and self-explanatory, and allows participants to understand its major findings
after a brief perusal. This will free the author to answer additional questions
and supplement and discuss particular points with participants whose interest
extends beyond the major findings contained in the poster. Keep it simple. Illustrate
your major points in the poster and save the non-essential, but interesting
information for informal discussion and your handout (see below). The following
specific guidelines are offered to assist you:
- Overall size: The entire poster must be displayed in an area measuring
30 inches x 40 inches (either orientation is permitted).
- Text: All text in the poster must be printed, not handwritten. The
title and the author(s) names and affiliation(s) should be contained in a
large banner across the top of the poster, in at least 72 point (1-inch) type.
This size type should also be used to number different sections of the poster,
such as introduction, methods, results, and conclusions, to guide the viewer
effectively through the elements of the poster. To be clearly readable from
a distance of 3-4 feet, all other text in the poster must be no smaller than
28 point (about a half-inch high) arranged in short, separated paragraphs.
Numbered or bulleted lists are effective ways to convey a series of points.
Except for short phrases where uppercase (all capitals) may be used, normal
upper and lower case text is preferred because it is easier to read. The use
of color in both text and illustrations enhances readability and improves
the clarity of the poster.
- Arrangement: Either the abstract or an introductory paragraph should
be placed in the upper left corner of the poster; a concise statement of the
most important findings and conclusions should be placed at the lower right
corner. In between these two essential elements, text and illustrations (tables,
graphs, photographs, etc.) should flow in an order which is clear to a viewer
who wishes to quickly understand the major findings included in the poster.
Usually an arrangement in columns rather than rows is the easiest one to follow;
three or four columns (depending upon the orientation you prefer), with suitable
space or borders can be formed using poster elements printed on 8.5 x 11 inch
paper. Each figure or table should have a heading of one or two lines in 36
point type or larger stating the main message of the illustration; additional
essential information should be provided below in a legend set in 28 point
- Handouts: Handouts containing a summary, relevant illustrations,
and interesting supplemental information should be available at the poster
session. Please bring at least 100 copies of your handout and prepare a sign-up
sheet on which participants may request a copy of your handout if your supply
is exhausted. Be sure to fill all these requests after the Institute.